Maana Electric’s supporting team is looking to fill the role of Executive Assistant. The main tasks for this position within Maana’s business team include:
- Aid in administrative tasks.
- Perform basic accounting & legal tasks.
- Serve as the single point of contact for administrative needs.
- Manage documents and ensuring proper administration of all invoices.
- Manage office supplies and payments.
- Manage Maana’s facilities and ensure proper care is taken.
- Help in onboarding of employees.
- Draw up and manage files and documents.
- Organize meetings and internal events.
- Minute taking for meetings.
- Maintain calendars.
- Aid in enhancing the company culture.
- Manage internal and external communications.
- Handle phone and email responses.
- Conducting project reviews and assessments.
- Create processes and standards for administrative tasks.
- Propose tools for simplifying administrative work flow.
- Perform a variety of other duties as required.
- At least 2 year’s experience in administration.
- Flexible and willing to help on a wide variety of administrative tasks.
- Structured and able to self manage.
- Able to understand needs of the team and ensure needs are met.
- Good IT skills
- Attention to detail
- Able to multitask and willing to learn new tasks quickly
- Able to be responsible and hold a high level of confidentiality.
- Good knowledge of MS Office package (Word, PowerPoint, Excel)
- Excellent written and oral communication in English and French. Luxembourgish and German are considered a pro.
- Strong work ethics and passion to set and meet high performance standards.
- Able to set priorities and work under tight deadlines.
- Background/experience with legal documentation a bonus.
- Familiar with startup and/or fast paced environments.
- EU nationality or work permit for Luxembourg.
What we offer:
- Competitive salary package & benefits.
- Enthusiastic and motivated team.
- Friendly and innovation focussed working environment.
- Flexibility and responsibility within the team.
- Ability to develop within the team as the company grows.
Apply using the form below or feel free to send us your CV and a short motivation directly to:
When sending your CV & motivation to us directly, please indicate in the title of your email which position you are applying to.
|Job Category||Business, Support|