Administrative Assistant

Luxembourg City, Luxembourg
Posted 2 months ago

Maana Electric’s  team is looking to fill the role of Administrative Assistant. The main tasks for this position within Maana’s support team include:

  • Aid in administrative tasks.
  • Serve as the single point of contact for administrative needs.
  • Coordinate payroll with the Social Secretary
  • Ensure proper administration of all invoices.
  • Encode all invoices and payments, coordination with the accounting
  • Manage office supplies, and help to the logistic of other procurements, in particular arrange shippings.
  • Manage Maana’s facilities and ensure proper care is taken.
  • Help in onboarding of employees.
  • Draw up and manage files and documents.
  • Organize meetings and internal events.
  • Arrange travels and external meetings.
  • Minute taking for meetings.
  • Maintain calendars.
  • Aid in enhancing the company culture.
  • Manage internal and external communications.
  • Handle phone and email responses.
  • Create processes and standards for administrative tasks.
  • Propose tools for simplifying administrative work flow.
  • Ensure a healthy IT system as well as an organized information data structure.
  • Perform a variety of other duties as required.


  • At least 2 year’s experience in administration.
  • Flexible and willing to help on a wide variety of administrative tasks.
  • Structured and able to self manage.
  • Able to understand needs of the team and ensure needs are met.
  • Good IT skills
  • Attention to detail
  • Able to multitask and willing to learn new tasks quickly
  • Able to be responsible and hold a high level of confidentiality.
  • Good knowledge of MS Office package (Word, PowerPoint, Excel)
  • Excellent written and oral communication in English and French. Luxembourgish and German are considered a plus.
  • Strong work ethics and passion to set and meet high performance standards.
  • Able to set priorities and work under tight deadlines.


  • Background / Experience with legal documentation a bonus.
  • Familiar with startup and / or fast paced environments.
  • EU nationality or work permit for Luxembourg.

What we offer:

  • Competitive salary package & benefits. 
  • Enthusiastic and motivated team. 
  • Friendly and innovation focussed working environment.
  • Flexibility and responsibility within the team.
  • Ability to develop within the team as the company grows..

Apply using the form below or feel free to send us your CV  and a short motivation directly to:

When sending your CV & motivation to us directly, please indicate in the title of your email which position you are applying to.

Job Features

Job CategoryBusiness, Support

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