Administrative assistant

Luxembourg City, Luxembourg
Posted 5 days ago

Maana Electric’s supporting team is looking to fill the role of Administrative Assistant. The main tasks for this position within Maana’s business team include:

  • Assist in administrative tasks.
  • Handle phone and email responses, greet visitors.
  • Collect and distribute postal mail.
  • Manage reception and distribution of deliveries.
  • Perform basic accounting tasks; ensure proper administration, encoding and payments of invoices.
  • Create and maintain filing systems, both electronic and physical.
  • Manage office supplies.
  • Assist in organizing meetings and events.
  • Assist in organizing travel arrangements.
  • Schedule appointments and assist in maintaining calendars.
  • Prepare communications, such as memos, emails, invoices and other correspondence.
  • Perform a variety of other duties as required.


  • Flexible and willing to help on a wide variety of administrative tasks.
  • Structured and able to self-manage.
  • Able to understand needs of the team and ensure needs are met.
  • Attention to detail.
  • Able to multitask and willing to learn new tasks quickly.
  • Able to be responsible and hold a high level of confidentiality.
  • Good knowledge of MS Office package (Word, PowerPoint, Excel).
  • Excellent written and oral communication in English and French. Dutch is considered a plus.
  • Strong work ethics and passion to set and meet high performance standards.
  • Able to set priorities and work under tight deadlines.


  • Degree in administration and accounting.
  • Familiar with startup and / or fast paced environments.
  • EU nationality or work permit for Luxembourg.

What we offer:

  • Competitive salary package & benefits.
  • Enthusiastic and motivated team.
  • Friendly and innovation focussed working environment.
  • Flexibility and responsibility within the team.
  • Ability to develop within the team as the company grows.

Apply using the form below or feel free to send us your CV  and a short motivation directly to:

When sending your CV & motivation to us directly, please indicate in the title of your email which position you are applying to.

Job Features

Job CategoryBusiness, Support

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